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Microsoft Word 2003 Tools Menu

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

MS Word 2003 Tools Menu

This tutorial is for those who might still be using MS Word 2003. It is worth noting that these application programs keep on changing and we get newer improved versions.

With the basic knowledge of any version, you can be able to work your way around with other versions.

Though there is always an advantage of working with current versions because they will always have new and improved features.

Some of the latest versions of Microsoft Office Word are Ms word 2007, 2010, 2013 and MS Word 2016.

The knowledge you will get here can also be applied to various open sour programs which are almost similar to Microsoft Office Suite application programs.

MS Word 2003 tools menu has got very important options available for modifying your document.

  • Spelling and grammar – This tool is for checking spelling mistakes and grammatical errors. Spelling mistakes will usually have a red wavy underline and grammatical errors green. Clicking on spelling and grammar, a dialogue box appears with words not in the dictionary highlighted and suggestions are given below.

When spell checking, you can ignore a word if it is supposed to be like that, ignore all if they are many words. Words not in the dictionary can also be added to the computer’s dictionary.

The change option helps to replace a word by using the suggested word if it is the correct one. Change all will help you to replace similar words in the entire document.

As you can see, this tool is very important as it will enable you to prepare a document free of errors.

Spelling and Grammar Dialog Box

Spelling and grammar dialog box

Spelling and grammar dialog box

Word Count

Word Count

Word Count

Word Count on Ms Word

  • Research – the research command is used for referencing information online and from your computer without closing your word program. Using the research task pane, you can search for multiple sources or select a specific source depending on what you want.
  • Language – The language command has several uses. You can set the language to use, translate from one language to another. Make use of thesaurus for searching words and add hyphens to eliminate gaps or to maintain even line lengths in narrow columns using hyphenation command.
  • Word count – this is an important tool especially when you want to keep track of pages, words, characters with space or without, paragraphs and lines. I usually use this command to check my total number of words in each article I write.
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  • Auto-summarize – This a tool for summarizing where key points relevant to the title are picked from the main document.
  • Speech – This tool is for speech recognition.
  • Shared workspace – this is an area hosted by a web server where colleagues can share documents and information.
  • Track changes – You can use this tool for tracking changes on your document as you type.

Protecting Word Document

  • Compare and merge documents – this is for comparing and merging two documents.
  • Protect document – this tool is for protecting the document against formatting and editing.
  • Online collaboration – this tool allows you to meet online with people at different locations in real-time. When you are in an online meeting, you can share programs and documents, send text messages in Chat, transfer files, and work on the Whiteboard. You can either host an online meeting or be invited to participate in one.
  • Letters and mailing – This option is mainly used for mail merge purpose. This mail merge tool enables you to create multiple documents for instance letters or labels from a single template form and a structured data source.

Options Settings

Options Settings

Options Settings


  • Macros – Macros are used to automatically execute tasks that you specify. If you perform a task repeatedly in Microsoft Word, you can automate the task by using a macro.
  • Autocorrect options – use this command to specify how Microsoft Word will be automatically correcting your document as you type.
  • Customize – this command is for customizing toolbars, commands, and options.
  • Options – use this command to set various options like security, editing options, printing and a host of other options. For example, using the security option, you can assign a password to your Microsoft Word document so that when opening and modifying it, you will be required to supply a password.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2012 Patrick Kamau


Patrick Kamau (author) from Nairobi, Kenya on August 20, 2012:

joanveronica, I am glad you liked it. Thanks for the vote. Don't worry because you don't know much. You are much better of than hundreds of others, some of whom do not even know how a computer looks like. The little you know is very important because you will just keep on adding yourself more skills on top of it. Thanks for reading and commenting.

Patrick Kamau (author) from Nairobi, Kenya on August 20, 2012:

Thanks a lot penlady for reading and commenting. Yes, I agree with you, there are a lot of useful features we need to know. They can make our work easy. Thank you for the vote.

penlady from Sacramento, CA on August 20, 2012:

This is some valuable information. I use Word frequently, yet some of these features I wasn't aware of. I generally just use the basic ones. Now I can refer to your hub when I need some information on other features!

Thanks for writing this one. Voted up and useful.

Joan Veronica Robertson from Concepcion, Chile on August 20, 2012:

Very clear instructions, easy to read. Voted up, useful and interesting. I wish I knew as much as you do, I'm pretty dumb on the computer!

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