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Here Are Few Things to Consider When Purchasing a Printer.

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I have been an online writer for 9 years. I love sharing tips to help people.

Productivity Enhancing Printer

Smart printers can increase the productivity of a person. Make use of professional print, scan, copy and fax functionality plus a range of productivity-enhancing features to boost office productivity

Smart printers can increase the productivity of a person. Make use of professional print, scan, copy and fax functionality plus a range of productivity-enhancing features to boost office productivity

What Are You Looking for in a Printer?

Selecting the Ideal printer for your office or home is a challenging task as in the market there are various types of printers are available with multitasking abilities. Selecting the best printer for your office remains a complex task. There are different kinds of printers present in the market. Initially, you need to sit down and determine your requirement. What jobs are to be done with the printer. Currently, a multi-tasking printer can be used for the following purposes:

1. Printing documents
2. Printing Pictures
3. Sending fax
4. Scan documents
5. Scan Pictures, etc.
6. Photocopying


There are many other uses for a printer. Some offices require nothing but black and white printing. If you are looking for a black and white printer for bulk printing, then HP Laser-jet P2014 or HP Laser-jet 1160 models are sufficient. We use both the models and are satisfied with the performance of these printers.

Laser-jet printers are more economical than other printers. Nowadays printers come with a USB cable that can attach easily to a computer.

Network Printer

A network printer is a printer attached to many users or computers. Network printers are ideal for small or medium-type office where sitting arrangements of 5-10 people are organized in one room. It can be connected to computers typically by wireless or Ethernet cable. The drawback of such an arrangement is that if you want to take a printout on letterhead, then you have to inform other users not to give a print job till you take the printout on the letter head.


In our office, we have six peoples and whenever someone needs to take a printout on a letterhead or on a special paper, we announce it and ask others to hold their print jobs. If it takes a long time, then we have to do it after the office hours or use lunchtime. If it is something urgent, it requires the cooperation of other users. One of the benefits of using a network printer is that we can store the scanned documents on our computer. Scanning the front and backside of a page is possible with such printers. It is fast and easy to operate.


Scanner with a memory stick: In our office, we have a printer that has an option to save scanned documents on a memory stick. That is a great blessing as we can send scanned documents through email and store the soft copy on a computer.


Dot Matrix Printer: Dot matrix printers are used by commercial banks and accounts offices. It is cheap but slow. In these times we rarely see a dot-matrix printer. The first printer I used in our office was a dot-matrix printer which has an inked ribbon on it. It was very noisy, making a lot of sounds.


Before making a purchase, you need to ascertain the requirements. Look for a cost-effective best printer that will satisfy all your needs.


Maintenance Cost: The cost of maintaining a printer is critically important. We get cheap printers in the market with high-maintenance costs. I purchased an inkjet printer which I thought was very economic. But later I found that I have to purchase a new ink cartridge every month that is costly. Many companies employ such tricks to make money. Before purchasing a printer please analyses how many prints can be obtained from one cartridge and the cost of replacing or refilling the cartridge. Many printers reject the refilled cartridges. The use of the refilled cartridge is strictly prohibited by well-known companies and asking us to use new original cartridges which have a very high cost.


Speed of the printer: Another point is to be noted while purchasing a printer is its speed to print documents. Speed is measured by the number of pages per minute. A printer that can print 30 pages per minute can be treated as fast.

Photo and Document Printers for Home

There are printers available that is suitable for a home. They can print outstanding photos and documents for everyday home printing with Desk-jet and Photo-smart printers and multi-function printers.

Printers for Home Office and Micro-Business
A home office requires multi-function printers which can create professional-looking documents for your business with Office Jet and Laser-jet printers.

Printers for Small Business
For a small business, you need a printer that can print more professional-quality print, copy, and scanning capabilities for businesses with Office-jet and Laser-jet Printers.

Printers for Large Business
Smart printers can increase the productivity of a person. Make use of professional print, scan, copy, and fax functionality plus a range of productivity-enhancing features to boost office productivity.

Printers for Enterprise
For enterprises, you require a bigger printer that can print or copy up to A3 size. Get a high-speed, high-volume color or black-and-white printing/copying up to A3, with added security features.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2012 Binoy