Hi and welcome to my latest hub on Word. In today’s hub, I will be looking at using a header or footer in Word. A header or footer allows you to add text and / or graphics to your document at the top or bottom of each page in your document. You could use a header for Chapter numbers, Section headers, Company information and so on. A footer can be used for page numbering or for other text such as the date of the documents creation. They are both very versatile and allow for a number of variations including:
- You can have a different header (or footer) on the first page of your document
- Odd and even pages can also have a different header or footer
- By creating sections in your document, each different section can have a different header or footer
- Page Numbers can also be contained in the header or footer and can also vary between sections
In today’s hub we will be:
- Creating a header and footer for our document
- Using a different header for the first page
- Utilise different headers on odd and even pages
- Adding page numbers
- Creating sections and using these sections creating a unique header and footer for each section
Add a Header or Footer in Word 2007 and Word 2010
All of the buttons related to both headers and footers are contained in the Header & Footer group which can be found on the Insert tab.
To add a header:
- Click the Header button
- You can select either a Blank header, or choose from the number of header styles available
To add a footer:
- Click the Footer button
- As with a header, there are a number of styles available as well as blank footers
Note: To close your header (or footer) and return to the main document, either hit Escape or select the Close Header & Footer button at the right hand end of the Insert tab.
Using a different Header for the first page in Word 2007 and Word 2010
Typically, if you have an index or a title page you will want to have a different header or footer for that page.
- To activate the special Design tab for Headers & Footers, simply double click a header or footer.
- Select Different First Page
Note: If you already have a header or footer on your first page, they will be deleted and you will need to create a new one
- Click on the Insert tab, select Header and choose a design for your first page
Using a different header or footer on odd and even pages in Word 2007 and Word 2010
Should you wish to have a different header for odd and even pages, you can select this option again by activating a header or footer and selecting Different Odd & Even Pages. You should also choose a design with different odd and even pages.
Adding Page Numbers to a Header or Footer in Word 2007 and Word 2010
Should you wish to add page numbers to your document, you have several options. You can:
- Add them to the top of the page
- Or the bottom
- Page numbers can also be inserted into the left or right margins
- Finally, you can have Word place page numbers in your current position
Note: If you want to have a header or a footer with text or graphics alongside page numbers in that same header or footer, you should add page numbers to your current position, otherwise Word will remove your header and place page numbers in its place. You will however, have fewer formatting options available to you for your page numbers.
To add page numbers:
- Click the Page Number button on the Insert tab
- You can choose from Top of Page, Bottom of Page, Page Margins and Current Position depending on your preference
To add page numbers into an existing header:
- Activate the header by double clicking it
- Move the cursor to the place you want to insert the page number in your header
- Click the Page Number button and select Current Position
To edit page numbers:
- If you have sections set up, click on a page in the section you want to change, otherwise click on any page
- Click the Page Number button
- Select Format Page Numbers
- Make any changes to the style or format you wish to
- Using this option you can also change the Page Numbering
Using Sections to create different headers within a document in Word 2007 and Word 2010
Often within a document, you will have different areas within which you would like to have a different header or footer or even differently formatted page numbers. To achieve this, you will need to utilise sections. This can be quite tricky and unusually, we will need to work from the back of the document to the front. To begin:
- Decide how many sections you want to divide the document into before making any changes to your document
- Navigate to where you want the last section break to be and navigate to the Page Layout tab and select the Breaks button
- Under the Sections tab, choose the Break that best fits your document
- Work towards the front of your document and create any additional sections you require
- To see the section breaks you have added, either click the Show / Hide button in the Paragraph group on the Home tab, or enter Draft mode on the View tab in the Document Views group
- Now create your Header in your final section
- Next, we need to break the link between the headers by clicking on the Link to Previous button which is in the Navigation group on the Design tab for Header & Footer tools
With the link broken, we can now work from through the sections in the document creating a unique header for each section, starting from the last section and working backwards.
As you can see from the figure below, we have now successfully created headers for each section.
Using a header in a Word 2007 or Word 2010 document allows you to add text or graphics to the top of your document. Typically, you would use a header for Chapter Numbers, section headers, company information and so on. You can also add a footer which could be used for page numbering or containing other text such as the date of the documents creation. In this hub, we looked at:
- Creating a header and a footer
- Using a different header for the first page of the document
- Having separate headers for odd and even pages
- Using page numbering with headers and footers
- Creating sections to allow you to use different headers and footers for each section
I do hope that you found this hub useful and informative and useful. Please feel free to leave any comments you may have below, thanks for reading!