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Google Keep: 10 Most Useful Tips and Tricks You Should Know

Nikhil is a freelance tech writer and smartphone enthusiast. He is following the Indian smartphone industry for around four years now.

Introduction

The concept of digital journaling has grown a lot in the past few years. People are using various journaling and note apps to quickly jot down their ideas as and when it strikes their minds.

Google Keep Notes App Tips and Tricks

Google Keep Notes App Tips and Tricks

As we might have ideas and thoughts that can be lost in a split second, it becomes important than ever to note it down right away before it escapes from our mind.

In that respect, these note-taking apps are quite useful. One such app is Google Keep.

About Google Keep App

Launched in 2013, Google Keep is essentially a note-taking app from Google. But over the past few years, it has become much more than that. After a few added features, it has become even more powerful and useful.

Today, you can do a lot more using the app. Although there are other competitors in the market with apps like Evernote and OneNote, Keep stands out from the crowd due to its own advantages.

What is Google Keep?

What is Google Keep?

Further, it is more user-friendly and interactive than any other note-taking app. However, it is very subjective. So, not everyone might agree on this.

Currently, Google Keep has 4.4 ratings on the Play Store as opposed to 4.6 of Evernote. On the other hand, Microsoft OneNote has 4.3 app ratings. You can see all these apps have quite similar reviews and ratings on the Google Play Store.

Now that you've learned a little about the Google Keep notes app, let's discuss some of the most useful tips and tricks of the app below:

10 Useful Tips and Tricks of Google Keep App

1. Use Labels to Organize Your Notes

If you're someone who likes to jot down a lot of notes and ideas of different kinds, then you may want to use the feature called 'labels' in the app.

This feature allows you to categorize your notes into different sections. Apart from organizing your notes, this feature also lets you keep track of the different categories you have.

My Keep Labels

My Keep Labels

  • For example, you can create a label 'Monthly Goals' where you can write down different goals in bulleted points.
  • Similarly, you can have multiple labels as per your choice.
  • Suppose you have created a note and want to include that in a particular label or multiple labels, you can do so by opening the note and typing ‘#’ anywhere.
  • There will be a short pop-up that will show all your labels.

From there, you can easily include a note in a specific label. It is a very useful feature for professionals and students who write down many thoughts and ideas throughout the day.

2. Color Your Notes

Google Keep not only gives you the option to organize the information but also to give attractive looks to your notes.

As mentioned above, it is much more than a note-taking app. To distinguish your personal and professional notes in the app, you can paint them in different colors. This will add a joyous experience to digital journaling.

Colored Notes

Colored Notes

You can color your notes by clicking on the ‘paint’ icon at the bottom of the app. However, I don’t like the transparent look of the color it has.

It would be much better if it would be solid and non-transparent colors in the note. But still, I'd say it gets the job done.

3. Set Reminders and Keep Track of Important Events

Suppose you want to attend an important online class for tomorrow at 9 am sharp.

You can go to the Keep app and list all the items you need in tomorrow’s meeting. However, despite setting the alarm separately, you can set a reminder through the note-taking app itself.

You can also pick the exact date, time, and even location to get a personalized reminder of any important event.

For all the working professionals, students, and everyone in general, this can be a handy feature.

4. Let Your Creative Ideas Flow Through Drawing

Google Keep is not just for writing down ideas in a text. You can express your thoughts and information through drawing as well.

Draw out the artist inside of you, and take advantage of the drawing feature of the app. You can draw a doodle, make art, or inscribe your name to declutter the creative block in your mind, take inspiration, or have some creativity in general.

Step 1 for Creating a Drawing

Step 1 for Creating a Drawing

Don't think of this feature as a half-baked one and just for the sake of it. Rather Google Keep has a full-fledged dashboard that gives you various options of pen and markers to draw the art.

You can increase or decrease the pen’s thickness, change colors, and even change the background page to ‘square’, ‘dots,' ‘rules,’ to give it a more realistic look like a notebook.

Not only this, you can export the drawing in an image format to share it with your friends or post it on social media. Now, how cool is that? Isn't it?

Step 2 in Creating a Drawing in Keep

Step 2 in Creating a Drawing in Keep

5. Collaborate and Work with Your Friends

If you are a working professional or a student, you might often need to work in teams for a particular project.

Google Keep gives you the option to collaborate and work together in a team for taking notes.

You can add the email of the members with whom you want to share the work and have them join a particular note.

Through this feature, others can add, remove, or edit a particular note. To use this feature, click on the 'collaborator' icon at the bottom of a particular post. There will be a prompt that will ask for an email of the person (s).

It is a very handy feature for the people who often work with clients or in a team.

6. Add Images in Your Notes

While writing down thoughts or ideas, you may want to add relevant images to give it a more attractive look.

At times, you may also want a particular note to look different than others. In those cases, you can add images to your Keep notes.

To add an image in your note, you need to tap on the post and click on the ‘image’ icon at the bottom. Now, locate the picture you want to insert, and after clicking on it, it will be added at the top of the post.

You can add multiple photos in a particular Keep note. The only thing I didn’t like was that you cannot add images between the texts.

Images in Notes

Images in Notes

7. Create Voice Notes

Don't feel like jotting down the information or ideas? Don't worry, you have the option to make voice notes in the Google Keep app. It is one of my favorite features of the app.

Many people like to maintain a journal about their everyday lives, not in the text but in voice notes.

This feature will be very helpful for all those people as, through this, they can record how their day went or share their thoughts in voice notes regarding the workshop or a valuable meeting they attended recently.

8. Change the View of the Notes

Google Keep also allows you to change the view of your posts. You can change it in the list or grid view as per your choice.

Although I was using the list view initially, I’m now using it in the grid for a long time as it shows more posts and notes in the grid view. However, you can choose a type suitable for you.

To change the view, click on the horizontal bar icon or the grid icon at the top.

9. Create Google Docs Word File

Suppose you're writing down a special birthday message to one of your best friends on Keep.

Now, if you want to copy-paste this whole message in a word file, would you go and create a word file and paste the text from here? Well, no need for that hassle as you can do so in just a single click.

To convert any of your notes into a Google Docs file, simply open the post and click on the three dots at the bottom-left corner.

Navigate and click on 'Copy to Google Docs' to open your note in the word doc.

Copy Notes in Google Docs with just a click

Copy Notes in Google Docs with just a click

10. Pin Notes

You might have more than one important note that you want to appear at the top every time you open the app. Google Keep gives you the option to pin multiple posts or notes at the top.

With the Keep app, you can pin multiple posts with a simple click. Just tap on the pin icon above the note to pin at the top. You can also unpin the post anytime you want by clicking on the same icon.

Conclusion

I'm using Google Keep for almost nine months now and I have to say that it has really made my life easier in terms of writing down important messages or information.

Whether it's about writing down the upcoming LinkedIn post, monthly goals, or creating voice notes of the day, Keep has enriched my digital journaling experience a lot.

I'm sure with these extremely useful features, it will help you in many ways too.

But obviously, it's not a perfect note-taking app.

There are several other more feature-packed notes apps like Microsoft OneNote, Evernote, and To-Do Tasks. However, in my opinion, Google Keep is a perfect combination of the simplest, interactive yet a feature-packed app for most people.

It is because you don't have to create a separate account for Keep. Just log in using your Gmail id and start taking notes and ideas.

Have you ever used the Googe Keep app? Which app are you using to write down the thoughts and ideas? Do let me know in the comments section below.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2020 Nikhil Sharma

Comments

Nikhil Sharma (author) from India on October 09, 2020:

You're absolutely right, Ms. Poonam.

The digital world is like an ocean. Just as you think you know everything about it, another unexplored seabed is waiting for you.

I will try my best to write content in the simplest form so that most readers would understand and draw out something useful for themselves.

I'm really thankful to you for reading my hub and expressing your appreciation for it. I'm glad to know that you enjoyed reading the hub!

Nikhil Sharma (author) from India on October 09, 2020:

Hi, RoadMonkey

Thank you for reading the article and sharing your experience with us.

Yes, I've heard that OneNote is also quite an impressive note-taking app. However, once you start using Google Keep for everyday tasks, you will start liking it. The best thing about Google Keep is that you can sync your notes in any device you use it.

Thank you for your kind appreciation! Keep reading and keep supporting.

POONAM MALIK from Faridabad on October 03, 2020:

Good one, Nikhil. There is so much to explore in this digital world, and being a late starter, our resources are pretty short. However, will try to explore mainly because of the vocal feature and conversion to word feature.

Keep up the good work, Nikhil

RoadMonkey on September 27, 2020:

Oh! I hadn't heard of Google Keep. I have used OneNote in the past and have a lot of work on there. Useful and interesting information, thanks.