Was it $100 or $1,000
What is the right fundraiser for your Non-Profit organization?
Fundraising is something my family has been doing since my kids started school. There are many different types of organizations needing to raise money, such as, school PTA's and PTO's, high school organizations, youth sports teams, boy scout troops, cub scout packs, girl scout troops, Pee Wee Football, and many more. There are even more companies willing to lend a hand or donate to a good cause.
I have been involved on the parent's side with juggling four fundraisers at the same time, as a PTA President and Travel Softball coach on the organization side, and most recently as a volunteer raising money for a silent auction. What follows is what I have learned over the years, so that you may make some good choices. I hope you find some good ideas here and good luck with your fundraising event.
Fundraising Step by Step
Finding the best fundraiser for your organization
So you've decided your organization needs a fundraiser, what do you do next?
Well, the first thing is to determine your fundraising goal, are you raising hundreds of dollars, thousands of dollars, or tens of thousands. The one thing to remember and what I recommend is to stop raising money when you reach your goal. The last thing you want to do is over fundraise and diminish your returns in years to come.
Once you've determined your goal, you need to look at the fundraisers where you can raise 75-90% of the money needed for the organization, this will be your base fundraiser. This fundraiser is active to almost everyone in your membership base and is usually a fundraiser where you make at least 50% profits. Think of candy sales, cookie dough sales, wrapping paper sales, Girl Scout Cookies, and Boy Scout Popcorn.
Next comes the all-year fundraisers. These take the form of major companies wanting to help out schools and communities and usually can raise a couple of thousand dollars throughout the year. Think Box Tops, Campbell Labels, Meijer Rewards, these are fundraisers where you are purchasing things you already do and clipping labels or flashing a card to get the reward.
Finally, comes the fill in fun raisers, usually netting hundreds of dollars. These are car washes, restaurant nights, present wrapping. These are great if you are coming up short on the fundraisers above or need something to fund a certain event, like a 5th grade party, band trip, or a one-time purchase of equipment.
When picking your fundraiser always look at the time it takes your organization to put on the fundraiser vs the reward you get out of it. Gift Cards or Scripts are a great fundraiser if you have a large base who is willing to buy gift cards for their everyday purchases. We ran this through my school's PTA, and brought in about $1000 over the course of the year. However, it burned out the people who were doing this week after week, in addition, to make that $1000 pushed about $100,000 through our organization which you have to declare as income. That level puts you in the "must hire an external auditor" thus cutting our profits in about half. In this case, the reward was not worth the effort.
My Favorite Fundraisers
Box Tops for Education - If a company taped a dime to a package, wouldn't you take it off and put it in your piggy bank? That's exactly what this is and the trick is to getting your organization to do this in mass. At the school where I was the PTA President, our program brought in about $3 per child. We partnered with a local McDonald's who gave us Free Happy Meals, and for every 25 box tops a student brought in, we would give them a Free Happy Meal. In my family, we have a special box where we put all of the labels and about once a month we gather them all up and send them in. Getting Grandparents and Aunts and Uncles to help as well also gives it that extra boost. This fundraiser needs a coordinator to fill out the paperwork and send in the box tops. The coordinator will spend about 4 hours per month.
When running a Box Tops program, run a Campbell's, and Tyson program at the same time. Box Tops will be the most profitable, but as long as they are collecting labels, people will normally do them all.
Run Walk Fundraisers - My school recently started hosting a 5K as a fundraiser. This has become a great event not only from a money perspective, it also promotes activity and healthy kids. Although the first couple of years we were just hoping to break even, we were able to bring in $5,000 with 400 runners. It's a lot of work, so be prepared, however, it comes with a bigger payoff than just the dollars.
Restaurant Fundraisers: There are two types of restaurant night fundraisers, those that require you to bring in a form identifying you as part of the organization fundraising, and those that don't. The restaurants usually do this on a Tuesday or Wednesday and not on the weekends. You help them generate traffic to their restaurant, they help you with a donation. Our particular Wendy's provides us with a costume and we'll get one of the PTA officers or even the school principal to dress up as Wendy. We'll also have someone dress up in our mascot costume. At these events, we'll also have a tattoo station or face painting run by the PTA. Of course, not all restaurants participate, so ask the manager, and be flexible with your days. More Restaurant Night Fundraisers: Chuck E Cheese, Sweet Tomatoes, Fudruckers, Dominos Pizza, KFC, Boston Market, Chipotle, Chili's, Max & Erma's, Subway, Sonic, Steak N Shake, Panera Break, and Pizza Hut - One-day during the week, usually need to present a form when ordering. Special tip: Try to have on a night before a day off.
More Profitable ways to Fundraise
Charity Car Wash - 100% profit, what else can you say. Find a gas station, church, or other organization that has a hose and a bucket. Get a lot of people to help wash cars and charge $5 (which is less than most car washes) and your setup to go. Put people on the streets in bathing suits to attract your donors and watch the cars roll in.
Kathryn Beich - There are the ones that make you the most money. 50% of what you bring in you keep and the kids like it because there are prizes. Find an organization that will divide up your orders for you, the last thing you want to do is separate out each order. Some companies will even ship to your donors door, which leaves you with less work. You will need a coordinator, and I would also suggest a kickoff during an assembly to get the ball rolling. The kids do most of the work by calling their relatives and going to their neighbors. Parents can also take the order form to work.
The Bakeless Bake Sale - Not everyone likes to buy items from a catalog or participate saving box tops or going to a restaurant on a particular night. For these parents it is necessary to run a bakeless bake sale. The bakeless bake sale is just as it sounds, nothing to bake, just a well worded plea for a donation that satisfies a donors need to participate and contribute to your cause. (Thanks to commenter mneil for the suggestion.)
More great Fundraising Ideas
Campbells Labels for Education - Same concept as Box Tops, Redeem points for merchandise.
Market Day - Monthly fundraiser, Order on-line or receive orders by a specific date, and pick-up is on a certain day. Most everything is frozen, so be sure to have pick-up on the same day the order is delivered or you will need a freezer to keep the product in.
Otis Spunkmayer Cookie Dough - Profitable, Order Forms
Tyson A+ Labels - Same concept as Box Tops, redeem labels for money.
Old Cellphone or Old Inkjet Cartridges - Programs allow you to turn in old or used products for cash.
Texas Hold'em Poker Fundraiser
How to raise $5,000 in one night
With the explosion of poker over the recent years, I knew it wouldn't take long for those innovative folks to start holding Texas Hold'em tournaments as a fundraiser. This is an offshoot of what once was called Vegas Night. The nice thing about this fundraising idea is that you can raise a lot of money in one night with a minimal amount of effort and capital.
Here's what you need to know:
1. Make sure you know the gambling laws in your state, anything to do with gambling including a raffle usually requires some sort of permit when raising money. Make sure you get that permit, as the last thing you want is the police breaking up your fundraiser and confiscating the money.
2. Get someone knowledgeable in Texas Hold'em to create the rules for the night. The questions you will need to answer are, what is the initial chip outlay, are there any re-buys, how often do the blinds go up, when are their breaks, how do you keep the tables balanced, how do you determine who sits at what table and what position each player sits at, who is the final judge in case there is a disagreement, are there dealers or are the players dealing, what happens when a card is flipped up on the deal, and what to do when you run out of time at the end of the night and still have players left.
3. Make sure you have enough poker chips. This will be a factor in your cost of the fundraiser.
4. You won't be able to do this at a school. The best place is an American Legion Hall, Lions Club, or Veterans Hall. There will be a rental hall fee which is another cost to your fundraiser.
5. Supply cards, potential two decks per table. Make sure the decks are different colors so the cards can't get mixed up.
6. Have the people you are fundraising for supply food for your guests. If you wish, you can sell beverages, but it may be best to supply free non-alcoholic beverages.
7. Have fun, as it is all about the charity..
One recent Texas Hold'em fundraiser I went to had 50-60 players at an entry of $75, did a 50-50 raffle, and had re-buys up until the first break. The tournament lasted 6 hours and had 3 players left at the end and paid 5 places. All-in-all everyone had a great time and we raised over $2500 in one night.
Boy Scouts and Girl Scouts Fundraising
Who can you resist buying cookies and popcorn from cub scouts or girl scouts in uniforms?
Girl Scout Cookies: At $4 a box nowadays, this is getting harder. The best place is still the office, tack that order form to the wall and everyone who passes usually signs up. Of course, you have to have relationships with your office mates, or it doesn't work very well. I've never been one to go around and ask my co-workers, as they do have their kids, grand kids, nieces, nephews, neighbors, and everyone else asking them as well. The latest is setting up a table at a local supermarket (yes, you need to get their permission) and selling as people come out. Who can resist that 7-year old in her girl scout or brownie uniform?
Boy Scout Popcorn: Something I've gotten into recently, its about the same as the girl scout cookies, and uses all the same tactics. Again, who can resist the 8-year old boy in his cub scout uniform? By the way, don't forget to put out a donation bucket for those that don't want to buy, and see the kids and remember when their kids were in scouts and decide to put $1 or $5 into the bucket.
Another way to encourage your scouts to fundraise, is to provide an incentive. Our cub scout pack creates a pie contest. Every scout that sells $500 or more, is allowed to push a whip cream "PIE" into the face of a uniformed leader. This is great fun for the scouts and parents.
williamslaw on May 14, 2014:
Wow, those are a lot of good ideas. Thanks for sharing.
tcoverly on February 25, 2013:
The COMEDY & ILLUSION FUNDRAISING SHOW allows you to keep 100% of the profit! Book a show. Invite the community. You keep 100% of ticket sales. More info - www.DestroyIllusions.com.
Want to sell out the show? Shhhh ... here is the secret (who says magicians don't tell secrets) ... Just have a few students perform as my opening act and during intermission to launch second half of show! :)
This is one of the easiest fundraisers today! Raising thousands for schools, churches, colleges and charity events.
anonymous on November 25, 2012:
@anonymous: I really have no idea how I got on this site.But I am actually starting a fundraiser for Relay for Life ..I will be setting up the site just for this purpose.I am looking forward to getting this on the run!!!!
anonymous on November 01, 2012:
I have a great way to earn money for schools...Tupperware fundraiser!!Earn 40 Percent of your sales.
poorwendy lm on July 28, 2012:
Selling candy door to door worked well enough for us during choir. So long as we don't do it during a hot weekend.
rosignoll on July 25, 2012:
I recently found out about Voucherry and signed up to see whatâs all about. First, I had to complete the sign up form and choose my favorite cause. Now, at each purchase Iâm making on Voucherry or from their partner stores, my favorite cause is getting a donation. I invited my family and friends too, because they support the same cause and for each of their purchase, a donation is made too. Seems that these days is very simple to do good.
waldenthreenet on March 18, 2012:
Appreciating your topic. Commuity TV and Community Radio tools can be value added to this task on hand as well. Congrads on your Squidoo level. Conversations helps among lensemasters on related topics. THanks.
PennyHowe on March 17, 2012:
Wow! Lots of great ideas. Thanks.
Shelly Sellers from Midwest U.S.A. on March 17, 2012:
More great ideas for Scouts to earn cash :)
tainlaulence on March 12, 2012:
Great ideas.This is the first time I heard the girl scouts
OUTFOXprevention1 on March 12, 2012:
Great ideas! We're always looking for interesting ways to raise money for PASBi.com and other charities!
lilPinkfairy288 on March 12, 2012:
Great lens to try to help others.
goo2eyes lm on March 12, 2012:
thanks for sharing the fundraising ideas to help the schools, teachers and students. it's really noble to help others. chapeau! angel blessed.
PennyHowe on March 06, 2012:
@Kiosks4business: Yes, I agree. Thanks for the great info. Running a golf tournament is also a good way to raise money. Make extra money by selling Mulligans. Add more pizzazz to your mulligans using these unique and hilarious mulligan golf cards. Check them out here and take advantage of the free ones. http://www.mulligangolfsite.com Wishing you all much success with your fund raising.
Jennifer Sullivan from Chicago, IL on October 10, 2011:
BusinessSarah on October 05, 2011:
Very comprehensive -- a lot of great fundraising tips and ideas presented here. Well done!
Formosangirl LM on September 12, 2011:
I processed the Box Tops last year. It's surprising how fast they accumulate. It's called the power in numbers. Don't throw them away. Drop them off at any nearby school, if you don't have school age kids.
L_Andersen on June 10, 2011:
Thanks for some very interesting fundraising suggestions. Maybe one other area that could be worth exploring more is for the school or PTA to sell Christmas cards, aprons, nametags, or similar items produced by pupils. This works in addition to the bigger one-off events that is mentioned very well in this lens.
One good overview for this could be:
plaidlunchbox on April 28, 2011:
Thanks for some great ideas! We use several of these at my son's school, and my favorite is the Box Top for Educ. Another one that we use is www.myfrugalfriend.com This is a site that gives a cash rebate for online purchases. The school has an account, and then refers parents & other supporters to sign up under them. The parents AND the school get a little cash back for every online purchase.
UKGhostwriter on March 19, 2011:
Nice caring lens - good luck with all your endevours!
anonymous on December 12, 2010:
Some great ideas to check out! Money is increasingly tight for education!
anonymous on December 03, 2010:
I've tried several possibilities to raise funds; one that works with the least effort was at a new site called greentribe.us at the fundraising link.
Not only those students raise funds but they can learn about our environment and the changes we bring about our planet through pollution, neglect, unsustainable practices and mass production.
Karen from U.S. on October 04, 2010:
@anonymous: Hi Lisa -- Unfortunately this was about 15 years ago, so I don't know if the Cub Scout Pack does that any more. They were Pack-wide events, with months of planning before the actual event. Our council has a popcorn sale every year which is easier to organize (it's going on right now). You might talk to your local Boy Scout council to get suggestions that are easy for Tiger Cubs. Good luck!
anonymous on October 03, 2010:
@KarenHC: Hey I am a new Tiger Den Leader and my son was a tiger and now a wolf, can you please tell me more about the annual Pancake Supper and the annual Cub Scout carnival. I would love to learn more. I am trying to come up with ideas to help my tiger cub raise money for there uniforms. Thanks
Karen from U.S. on September 15, 2010:
We went through a lot of fundraising efforts when our boys were in grade school -- successful Cub Scout fundraisers were the annual Pancake Supper and the annual Cub Scout carnival. Both were a lot of fun to help put together and to attend because of the community aspects. Right now my husband is trying to raise money for the high school robotics club where he's the teacher and the robotics club coach. I'll pass on this lens to him for more ideas :-)
auscause on June 12, 2010:
Its absolutely correct that finding the right fundraiser for one not for profit organization is essential to maximizing one's donations. The ideas about fundraising which have been given in this lens is really good.
Tom Fattes (author) from Naperville, IL on May 14, 2010:
@TopStyleTravel: Thanks for the compliment. I looked at your website, however, I couldn't find a link to click for more information, a phone number, or even a name. That scares me as a not for profit fundraiser.
Doing a search on Google, I found many sites with the same website, which scares me even more. Finally, one of the sites indicated that there was a one-time fee of $500 to sign an organization up for this opportunity.
I'm not sold on this type of fundraising, especially when I can't find out how well it works. $500 is a steep price for PTA's or Travel Teams to pay in order to be involved in a fundraising opportunity that doesn't guarantee a profit.
In my honest opinion, I would pass on this type of fundraising.
TopStyleTravel on May 14, 2010:
First, congrats on a great lens with good ideas, and for being in the Top 100!
Fund raising in the 21st century is moving toward cause marketing. Using what families are already doing... traveling. Travel is the largest economy in the world. With entertainment, cruises, family reunions, golf trips, and biz travel to name a few, has a HUGE potential to solve many funding problems of school PTA's and other non profits. Most parents would support this, as they already book travel and entertainment on the Internet. Thereby redirecting needed funds to their child's school.
See the video @ http://www.passport2giving.com/
Contact me through my lensmaster page for more information.
Nancy Tate Hellams from Pendleton, SC on November 14, 2009:
Back to this lens to lensroll to my Pendleton Elementary School Memory Garden lens.
hlkljgk from Western Mass on November 09, 2009:
some great ideas here; thanks for the resource
anonymous on September 25, 2009:
Change has arrived in fundraising. I came across a website www.raisewhileyousave.com (RWYS) the other day when looking into Green fundraising oppurtunities, as I am fed up with my kids going door 2 door and selling cookie dough and magazines. I looked into this new fundraising program which is helping parents Save Money while raising money.they are also helping great causes which don't have any budget to run a fundraiser, as they do all the work for you, by building you a webpage attached to thier website. Thier products are these really snazzy energy saving product kits, which can save parent $100's of dollars on those bills we all hate to open. I thought I would share this information as we could all do with a little extra cash during this economy Im sure. My friend who is a PTA mom is always complaining about the difficulty of getting new ideas, and the lack of interest they have in the same old boring fundraising oppurtunities. I think this is very clever, as the schools and comm
anonymous on September 24, 2009:
Please share www.raisewhileyousave.com. This is the easiest online fundraising anywhere. It costs nothing AND it saves people money and helps the environment. Awesome!
anonymous on August 23, 2009:
Some great ideas just not sure how to incorporate them into our charity needs. We are a Non-profit organization for Mustang horses. My parent group is called "American Mustang and Burro Association and my local chapter is called the Michigan Mustengos. I became involved with the AMBA when I approached them regarding a Charity Trail ride across America. I have everything in place logistically, except I am now faced with the task of raising the money to fund the event. I really need help and ideas. The proposed budget for the entire ride is 12,500. Any suggestions?? Here is the website for the charity ride:
mneill on April 27, 2009:
Great lens! Another great fundraiser is a bakeless bake sale! No inventory, no expenses, just a sincere request for help. We raised over $250 in a month for military children during the holidays.
anonymous on April 27, 2009:
Great lens! Our Intermediate school does the Market Day -- it's a great way for the kids to raise money and hone in on their entrepreneurial spirit!
Nancy Tate Hellams from Pendleton, SC on April 20, 2009:
Great lens. Lensrolling to my Friends of the Park lens as well as Freedom Fest. Thank you for some wonderful info.
autographpros on January 18, 2009:
Online auctions are incredible fundraisers as it allows the charity to get donors they normally would have have had.
lemonsqueezy lm on December 01, 2008:
Cookies are great sellers for the Girl Scouts. We participated in a craft fair this year where we sold lemon sticks (a Baltimore tradition).
JustinFraser1 on November 27, 2008:
Great Lens! Another great idea is trading in old cell phones and ink cartridges for some cash. Over time, it can really add up.
anonymous on November 24, 2008:
Great lens - we've done them all as well - I clip the boxtops all the time - it has become routine. I just put in my Cub Scout Pack's POPCORN Order this weekend ! I am going to suggest a Wendy's night as our next funraiser - thanks you so much for the idea! You have a great much-needed lens. I will definitely pass it on. Check out my BSA lens. Thanks again - 5 stars!
CoachBrown LM on November 04, 2008:
Thanks for your contribution to the community, and for joining our "block party" within the community - Need to Know, Yearn to Learn - You're featured!
CoachBrown LM on November 04, 2008:
A great resource from someone who's been around the block a few times! I guess my favorite is the box top / label one since I don't feel like I'm coming up with more money, but the grocery card sounds like a winner! ooohh - and who can pass up a timely car wash...? Great presentation by the way!
Tom Fattes (author) from Naperville, IL on October 10, 2008:
What's your favorite fundraiser or what about a fundraiser did you like or dislike