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5+ Best Free Online Tools for Freelance Beginners

Kent is a content creator who enjoys sharing her knowledge about consumer tech. She enjoys playing Black Desert Mobile.

Photo by Cookie the Pom

Photo by Cookie the Pom

If you are just starting out as a freelancer, you may encounter moments where you feel unsure if you are on the right track. Without proper guidance, you may feel lost and unfocused. Furthermore, it is likely that you will feel the pressure to provide a good impression to your clients and do well on the projects that you will be working on.

Needless to say, the work of a freelancer is never easy especially if you are still a beginner. Even so, this does not mean that you need to pay for premium tools and apps just to get started. Even without using premium software or paying for certain app subscriptions, you can still manage to find and do freelancing projects by merely relying on free freelancing tools. You simply need to find the right tool that would get the job done!

The Best Free Online Tools for New Freelancers

In freelancing, you have to keep in mind that you will need some basic but reliable tools that will help you: keep track of your work time, process and organize documents, create videos and graphics, manage projects and invoice clients.

When it comes to these aspects, you do not need to invest on premium tools right away especially if you do not have the budget. There are free alternatives that are not only easy to use but also reliable enough that you wouldn’t even consider paying for one!

Speaking of which, here are five of the best free tools for freelancers who are just starting out!

WorkingHours — Time Tracking

When it comes to freelancing, it is important to manage your time effectively. Keeping track of your time allows you to break down your tasks and evaluate your work progress. Other than that, it’d be easier for you to calculate your hourly rate. Without proper time tracking, it would be more difficult for you to figure out whether or not you are spending your working hours as efficiently as possible.

Speaking of which, one of the most reliable time tracking tools that you can use is WorkingHours. This is an app that you can install on your desktop or smartphone. It offers multi-platform support allowing you to access the said tool on both desktop and mobile. It also supports Cloud Sync which is awesome because you can easily view, manage and export your working time data whenever the need arises.

What’s even more awesome is that you can use the app for free and gain access to all of its basic time tracking features, which is pretty much what you will need especially if you’re just starting out.

Google Apps

In freelancing, you must have the right tools to accomplish various types of tasks on a regular basis. This includes communicating with clients, processing documents, setting reminders, conducting meetings, doing presentations, data entry, etc. With Google Apps, you gain access to various tools that can do all these!

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Google Apps is basically a collection of tools that are mostly intended for work, education and productivity. These tools include Gmail, Docs, Sheets, Drive, Keep, Slides, Meet, etc. Moreover, these tools are readily accessible online. There’s no need to download or install any additional software or desktop application. You simply need to make sure that you are properly signed in to your Google account via your web browser.

As long as you have a Google account, you can use all these tools for free with some limitations in terms of storage and features. Nonetheless, it is definitely secure and sufficient enough to meet your demands as a newbie freelancer. Once the need to upgrade for better features and more storage arises, you can always choose to switch to Google WorkSpace.


Many freelancers nowadays love using Canva! Unlike any other graphic applications which require desktop installation, this powerful graphic design tool can be easily accessed online or via app. It also boasts a user-friendly interface and a vast library of high quality stock images.

As a freelancer, you can't really avoid having to work on some graphics especially when you are doing digital marketing and social media management. With Canva, you don't have to be a graphic design expert to make engaging and appealing graphic content. You can easily make social media graphics, digital brochures, invitations, cards and many more by simply choosing from its vast collection of templates.


Trello is a cross-platform project management app. With it, you can create project boards with custom lists and cards. What’s great about Trello, aside from offering its basic features for free, is that it is very user-friendly. It’s not difficult to use which is great especially if you are still getting yourself familiar with project management and planning.

Another good thing about it is that you can easily keep track and sort out your projects by its due date. It also offers a wide selection of customization tools so it’s easy to create projects that fits your needs. It also provides reliable collaboration tools allowing you to efficiently work on team projects from start to finish.


Aside from being a reliable payment processor, PayPal is also a good tool to use to send out invoices. There’s really no need to look somewhere else especially if your purpose is to simply send out an invoice to one or two clients. PayPal’s invoicing features are sufficient enough to let you manage your invoices and payments securely.

As long as you already have a verified PayPal account, you can fully utilize its invoicing features. You can even customize your invoice by adding your own logo and custom fields.

If you are looking for more options when it comes to sending custom invoices, Invoicy has a free plan that allows you to send out recurring invoices to 5 clients.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2017 Kent Peligrino

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