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Book-keeping, Accounting and Accountancy

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Helna is a postgraduate in Commerce who now working as a Manager and also love sharing informative information with her readers.

Book Keeping

Stage one involves the collection of invoices and receipts, making vouchers and entering the financial information in the books of account as per the rules and regulations

Stage one involves the collection of invoices and receipts, making vouchers and entering the financial information in the books of account as per the rules and regulations

Book-keeping, Accounting and Accountancy

It is important to understand the meaning and function of the terms "Book-keeping", "Accounting" and "Accountancy." Let us look at the various terms separately and understand the meaning and function of these terms.

The accounting system has the following two stages as per G A Lee. They are:

Stage 1. (Book Keeping): Stage one involves the collection of invoices and receipts, making vouchers, and entering the financial information in the books of account as per the rules and regulations. All such transactions or events which affect the financial state of the organization comes under this stage.

Stage 2.(Accounting): This stage involves, the analysis and summarization of recorded financial events or transactions and its presentation of the same to the concerned parties as well as its interpretation as an aid to decision making by the interested parties.

Stage one, i.e. making of routine records in the prescribed form as per the rules and recording them in the books of account is called Book-keeping and stage 2 i.e. summarization of the record from time to time and making it available in the form of a profit and loss account and balance sheet is called Accounting. Accounting starts where bookkeeping ends.

Book-keeping involves the following steps:

  • Identifying the transactions and events to be recorded,
  • Measuring them in terms of money
  • Recording them in the books of prime entry
  • Posting them into the ledger.


Accounting involves the following steps:

  • Summarizing the recorded data
  • Interpreting the financial results
  • Communicating them to the interested parties.


Accountancy and Book-keeping

In practice, accountants also review and direct the work of book-keepers, and therefore the term accounting is generally used in a broader sense covering all accounting activities. Hence, Book-keeping is regarded as a part of accounting.

The term "Accountancy" represents a systematized knowledge of accounting. It is regarded as an academic subject like chemistry, economics, statistics, etc. It teaches how to do the accounting and why to do the accounting and other aspects of the art of accounting.

Accounting refers to the act of accounting or the actual process of accounting whereas accountancy explains how to do the accounting.

Accountancy explains how and why to prepare the books of account and how to summarize the accounting information and how to communicate it to the interested parties.

Accountancy is a science, a body of systematized knowledge whereas Accounting is the art of expressing this knowledge into practice.

However, in general, Accounting and Accountancy are used for the same meaning. But accounting is becoming more popular nowadays.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2012 Helna

Comments

cooper cook on November 07, 2012:

I never knew that book-keeping and accounting were in the same category. Because whenever I heard of the term book-keeping I always just assumed that it was someone who owned or worked in a bookstore or library. Not that book-keepers were actually accountants, well now I can say that I know. http://www.yepezbookkeepingandtax.com/

cheetah786 on September 25, 2012:

really informative tutorial. it can build base for book keeping for new stdents.

Helna (author) on June 14, 2012:

Thanks yeagerinvestments for stoping by and commenting.

Thanks a lot.

Shawn Yeager from Wisconsin on June 14, 2012:

Good information for anyone to know, especially business owners.

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