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Letter of Intent: How and When to Write It

Ruby writes from the Philippines. She teaches communication and education courses in a HEI. She enjoys reading and travelling.


What an Intent Letter Is

An Intent Letter is an introduction letter to potential employers. Normally, you would submit a letter of intent to a firm's hiring managers or recruiters if there were no relevant positions available at that organization. While a letter of intent is comparable to a cover letter, it is less precise about a particular position. Instead, it is intended to convey your enthusiasm for working for the company, your motivations, and any relevant qualifications and experiences you may have.

A letter of intent also communicates your intent to apply for a program, or make a purchase. It can clarify commercial transactions. An applicant may submit a letter of intent to a firm if they wish to work there but aren't applying for a specific job. The candidate may send an intent letter and application.

Letter of Intent Uses

When to write an Intent Letter:

  • You investigate firms and choose one that meets your interests and aspirations.
  • You've heard an employer is hiring, even if no positions are listed.
  • The employer has other employment openings but also needs your talents and experience.
  • Job fair resumes
  • When you want to show an employer your worth and interest in their firm, which may persuade the firm to consider a career for you.
  • A letter of intent helps you submit your CV when there are no particular vacancies in your field.

Letter of Intent: Various Types

Here are a few concrete illustrations of several kinds of letters of intent:

Buying properties: A letter of intent can be used to declare your desire to buy commercial or residential property, a company, or other types of property. The letter should make it clear that it is not a purchase agreement in the traditional sense and that the terms and conditions of the business transaction must be spelled out in a purchase agreement that must be approved by all parties involved.

Graduate school studies: You might send a letter of intent to a particular university if you want to apply to that graduate program. A letter of intent could even be required by some colleges as part of the application procedure. The letter should inform the reader that your application has been received and state the graduate program you are applying to.

Acquisition: This letter of intent is comparable to the one you would use to buy a company. It should be tagged as confidential, though. As the sender, you could choose to add a non-binding statement describing the negotiating process and agreement preparation in addition to the fundamental parameters of the arrangement.

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Employment: Even if there isn't a specific job available, you may write a letter of intent to a firm to show interest in working there. You might specify in the letter the kind of job you're seeking for or whether you're looking for a position in a certain department.

Accepting a scholarship: This one may require a student to submit a letter of intent to the university or organization. The letter ought to be filled with gratitude for the scholarship and excitement for the chance.

What Should Be in an Intent Letter

Salute formally. Include the employer's name in your opening. Call the office if you don't know who to send the letter to.

Paragraph 1: Introduction
Introduce yourself and state why you're writing. Specify if you're replying to a job ad. Otherwise, say you want to work there.
You can specify what sort of employment you want, such as a management or departmental role, but don't be too detailed.
Paragraph 2: Skills
Here, you match your skills to the job. Review the job description and prerequisites. Explain how you satisfy one or two employment criteria. Give work-related examples.
If you're cold phoning the firm, explain how your abilities fit. Your chances of securing a job interview increase if your qualifications fit the job specifications or the company's demands.
Depending on the amount of talents, you may need two paragraphs.
Paragraph 3: Call to action
Close your letter with a line about follow-up. If the job post states not to follow up, say you hope to hear from the company.
Paragraph 4: Closing
Close with "Best" or "Sincerely." Handwrite your signature and type your name on printed letters. If emailing, sign the letter.

Template for a Letter of Intent

This content is suitable as a sample letter of intent. The better the letter, the more names, numbers, and quantifiable qualities it has. The author may have included the locations and length of the additional courses they took. They may have also included their coursework ratings.

Dear Mr. Hardy Fox:
Maximino Dela Cruz is my name. I recently received an AB in English from X University. The machine learning industry as a whole has been held to a high standard by Z Company. Please take into account my desire to join your machine learning team.

The English language was my main area of study while I was a student at the X University. However, I also became interested in machine learning. In my spare time, I researched the possibilities of using artificial intelligence to write, edit, translate, and proofread materials. I studied data analysis, machine learning, and the Python programming language. I also did an internship with Automated Translation Solutions Ltd. and freelance writing for Local Creative while I was an undergraduate.

The Z Company is significantly invested in machine learning studies and the creation of cutting-edge algorithms for linguistic-based data analysis. I would appreciate being considered for any entry-level employment at Z Company should they be hiring. My resume is also included. If you get in touch with me at any time, I'll be happy to answer your queries.

I look forward to hearing from you soon. God bless.

Maximino Dela Cruz

© 2022 Ruby Campos

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