I've been a language teacher for years. Have always motivated students to write good English. But have advised that one can always improve.
Editing is a very important part of the writing process. It helps to clarify the ideas in the manuscript. It makes the article not only effective but also polishes its content.
The contents of a manuscript must be first revised and then edited. Its editing must be done very carefully.
A writer must have an open eye on the main theme, content, grammatical errors, and plagiarism. So it is essential to cross-check and ensure that they are removed.
We mustn't be in a hurry to push through the editing process. It can be disastrous for any manuscript. There should be a clear-cut introduction and conclusion.
All errors must be corrected. It should be a priority to fine-tune and prune the writing into polished hard copies.
Read Aloud and Check
After a manuscript has been written we must first revise it thoroughly. Then the editing must be taken up, But before we start editing we must take a good break.
We can go for a stroll or any recreation that will make us refreshed. After that, it is back to work.
After getting refreshed, we ought to sit down in a quiet place where there is nothing to disturb us. We should next start to read the text aloud. This is done so that we can hear what we have written down.
This loud reading will help us to grasp the mistakes committed But one must keep an attentive ear and eye for the common but silly mistakes that have occurred unknowingly.
All ensuing errors and mistakes must be noted during the revision. Then the mistakes must be rectified.
Reduce Lengthy Sentences
Drafting long sentences is habitual to some writers. But such lengthy sentences appear complex in nature and distract the readers.
One should break these big lines into short ones. Then these short structures won't be confusing to read. It will give more clarity.
The length of each sentence must be curtailed to eight or nine words. A maximum of three sentences should comprise a paragraph.
Each paragraph must highlight a single idea. Then all the paras must sync with each other. They should ultimately clarify the overall theme
Sentences Should Be Meaningful
Each paragraph must highlight a central idea. Besides, every sentence in it must convey clear and crisp meanings.
The paras should also have a proper structure. They should be consistent and interconnected. And there should be a clear continuity of thought.
One should not confuse readers with multiple layers of meanings. The overall theme should be achieved in the manuscript.
Proper And Correct Use Of Grammar
Grammatical mistakes are committed in the flow of writing. Such errors usually occur unintentionally.
It is extremely necessary to check and rectify these mistakes. Some errors occur due to the excessive use of adverbs and 'to be' verbs. It should not be done.
Prepositions join two or more nouns and make sentences lengthy. These make the sentences complex and confusing. It must be avoided.
The use of unnecessary adjectives, repetitive words, and phrases must be evaded. Synonyms should be used instead of repeating words. One can make use of different and better terms of expression.
Colons and semicolons must be used carefully. It should be remembered that a list of items begins with a colon. A semicolon usually separates sentences.
It is also important to remember that the wrong use of commas can harm the text. Misplacing, or omitting commas can completely alter the sentence's meaning.
Hyphens, and dashes, ought to be used carefully. Hyphens are used to describe nouns.
Punctuation marks must be used appropriately. Typos occur in typed articles and manuscripts. This must be taken care of and rectified.
Stick to One Voice Form
We should never use both voice forms while writing. We usually use both active, and passive voices. This must be avoided.
This a great flaw in the writing. We must use the active voice more while writing.
Repeated change of the voice makes our work jarring to the readers. Writers must keep in mind that they should never shift from themselves to the readers between lines.
One should stick to either oneself or the reader. If adhered to the article will look much better.
Replace Jargon In Writing
Many writers tend to use stuffy words. Using more simple and straightforward words is much better. It will make the manuscript attractive.
Jargon makes the readers confused. It doesn’t make our text attractive. We must make use of a dictionary to clarify the meaning of a sentence.
The central idea and theme of our article or manuscript mustn't go haywire. It should be absolutely on track.
Many authors underestimate the value of revising and editing. They are confident in their use of language, writing, and grammar.
This is known as overconfidence. They are sure that they themselves can revise and edit their own manuscripts. It is possible.
But sometimes such overconfidence leads them to overlook very simple mistakes
If we take the help of another expert they will contribute to improving the text manifolds. Editing by other writers adds to the improvement of quality, style, and structure.
Editing is an undeniable part of the writing process. But it forms an overall integral pillar of the writing process.
The final manuscript looks polished after the errors are removed. The text and theme will communicate better.
One mustn't overlook and skip over minor flaws. It can prove disastrous. We should be careful in our work.
You can also resort to editing in short breaks of time. We must keep in mind that the transition between paragraphs must be free-flowing.
All arguments should be backed by evidence. Every point in the work should be in continuation and sync perfectly with the other.
Plainly said, there mustn't be variations in the theme being projected. Concentrated and careful editing completely polishes our manuscript.
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This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.
© 2020 Bharat Sharan