Effective communication is something more than just the exchange of ideas, information, and verbal or non-verbal speech. Communication becomes effective only when the receiver gets the point or underlying concept of discussion.
7 C's of Effective Communication-Academic Writing
Effective communication stands upon the following seven pillars:
In other words, the communication must be clear, correct, complete, concise, courteous, concrete, and coherent to be effective. Let's dig into these seven pillars one by one for further information.
We can define clarity as "free from obscurity, and easy to comprehend."
Clarity wants the use of simple language, avoiding complex terms, vocab, phrases, and idioms. It makes the communicating and comprehending process easy because the receiver is familiar with these terms and words.
- Being a proficient and whiz teacher, I postulate that you must help the students. (UNCLEAR)
- Being a skillful teacher, you must help the students. (CLEAR)
It involves the right use of grammar, punctuation, and spellings. The facts and figures stated by the encoder (person or thing that conveys the messages) must be accurate for the decoder (person or thing that interprets the information or message).
The encoder must have know-how about the status and educational capabilities of the receiver or decoder. In short, it demands the proper addressing of the audience.
- If I say, a little bird told me. Some of you might think of the parrot, while this idiomatic expression only means that I don't want to expose that source of information.
It means that the message should contain all the necessary and essential information to bring the desired response.
It should answer all the possible questions, even though they are hidden. It must give some extra information about the topic, when necessary.
- Please review my recent article. (INCOMPLETE)
- Please review my article on How to lose weight in just ten days. (COMPLETE)
Conciseness is expressing a great deal in just a few words. Using short, concise, and brief sentences, including competent data, and excluding the unnecessary words and data, makes the communication concise.
In this way, It can be time-saving and helpful for both the sender and the receiver. You should avoid the repetition of words or even the ideas, and write only relevant information.
- In due course (WORDY)
- Soon (CONCISE)
- We, at this moment, wish to let you know that we salute your bravery. (WORDY)
- We salute your bravery. (CONCISE)
Courtesy is the key to success in every field of life. It involves not only thinking about the receiver but also giving value to his feelings. Everything starts and ends at courtesy. It strengthens the relationship between the receive and the sender. Much can be procured by using polite words, gestures, and being appreciative, thankful, and respectful towards the receiver.
- I rewrote the article many times; the tone was not the same. Review it now.(DISCOURTEOUS)
- I am sorry the tone was not the same. Here is another draft post. (COURTEOUS)
It is a significant factor in supporting and building confidence. The facts and figures should be specific. The information should be definite, vivid, and precise rather than being vague, ambiguous, and general.
- Students' entry test opening merit was higher. (ABSTRACT)
- In 2019, the MDCAT scores averaged 180, and the opening merit was higher than in 2018. (CONCRETE)
This pillar of effective communication demands to put oneself in the place of the receiver or decoder while communicating. It refers to the use of the "YOU" voice in the conversation. It also involves positive facts, visualizing the reader or receiver's problems, desires, emotions, and his response.
You must see and comprehend your communication from the decoder's point of view. The use of positive words attracts the receiver of the message. Consideration means understanding the nature of humans.
It all relies on your attitude towards the receiver. You must slip into the receivers' shoes.
- I am feeling delighted to notify you that we will publish your report by evening. (DISREGARD)
- Your report will be published by evening. (CONSIDERED)
- Don't use these expressions in your communication. (NEGATIVE)
- Avoid these expressions. (POSITIVE)
- We don't refund when the claimed item is soiled and worn out. (UNPLEASANT)
- We will refund only when the claimed item is clean and unused. (PLEASANT)
The Bottom Line
Thus, following these seven C's in communication will make it useful, understandable, and response worthy. These seven C's are the rules of effective communication in a way and can be helpful in academic as well as business writings.
This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.
© 2020 Sadia Hakim
Ayesha on July 29, 2020:
Armghan Saqib Ayub on July 29, 2020:
Keep it up.
Irum Adeel on July 29, 2020:
Mubashir Hussain on July 28, 2020:
Impressive and to much easy....even a common student can understand it....good job!!!
M Zain Ul Abideen on July 28, 2020:
Shahzaib on July 28, 2020:
Yaqoob on July 28, 2020:
Being a student of English Literature I must appreciate the content.
This is according to the 7'Cs which are described.
Tehreem Fatima on July 28, 2020:
Nowal on July 28, 2020:
Really Really Amazing
As literature lover and article writer i find amazing this Amazing Content.
I really appreciate you
Muhammad FURQAN on July 28, 2020:
I have been reading books and blogs for quite a while now but after reading this i would say that it is the the one of most effective written things i have read on this topic that even a simple person can understand and acquire.
All I can say is that it's an handsome effort and you should keep it up. It will surely help people in building their confidence and making their way through. Appreciations!
Ansi Randhawa on July 28, 2020:
Helped me a lot! Impressive
Umar Cheema on July 28, 2020:
usama qasim on July 28, 2020:
well, this helped me a lot. Great job. Keep it up
Sana fatima on July 28, 2020:
It is really amazing and good to read about all. Being a literature student i am looking for the information since a few weeks and it is helpful to know that I want. I am glad to read such helpful content from a talented person. Thank you and God bless you.
Thomas Jefferson on July 28, 2020:
I got really inspired after reading such an amazing content. I was very happy to see you working so hard for what you wanted. Your efforts have been rewarded, no doubt. You truly deserve it. I hope they are always rewarded this way in the future too.We have always had high hopes on you and you have always kept upto that.
All the best and keep working hard.
Abdul Rehman on July 28, 2020:
Arwa on July 28, 2020:
Zunaira zaheer on July 27, 2020:
It's really informative۔۔۔ talented girl with amazing abilities ۔۔۔۔best of luck my dear
SONIAGULL on July 27, 2020:
Awesome And Informative Article Sadia..Keep It Up
Mehma Meraal on July 27, 2020:
Your article is just awesome .Your material is ver good.I am loving it