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1. What is communication?
Communication is a method of conveying all the information and ideas from a living mind to any other active brain.
2. Purpose of communication
In this living world, every active brain generates some thoughts, ideas, emotions, and many other feelings. And it’s a natural tendency of the brain to share things that generate inside of it. The purpose of communication is to share, deliver, influence, and inform.
3. Importance of Communication
- To Develop: When the ideas and pieces of information are created accurately, it leads to all kinds of development in the system.
- To Connect: we require Communication to build a connection or relation among the environment.
- To Organise: It seems impossible to organize anything without sharing and managing information.
- To Exist: communication is a must for existing in this world.
4. Elements of Communication
Sender: The one who starts the communication for any purpose. One who wants to share ideas.
Channel: It’s the medium through which the message or data is conveyed.
Receiver: The character to whom the message is transmitted.
5. Process of communication
- Generating ideas: The first step of any communication is the origin of ideas and information from the sender. It’s necessary because it’s the foundation of any communication.
- Classifying ideas: There’s plenty of ideas created in any active brain, so it’s required to categorize and classify them in structural form.
- Encoding: In this step, we organized together with all the classified ideas into meaningful content to send to the receiver.
- Conveying through the channel: When all the data is composed and aligned, now it’s time to convey or send it to the receiver through a secured and accessible channel.
- Decoding: After receiving the information or data, the receiver will decode or simplify the data received into its original form.
- Feedback: It completes the process of communication. Feedback is the assurance of understanding the message accurately. We give the response in this process.
6. Types of Communication
Verbal Communication: It refers to communicating with the help of words or language. Following are the different verbal communication.
- Oral Communication: It implies the conveying of a message through spoken words. By the means of any language. Examples:- Face-to-face communication, telephonic conversation, interviews, meetings, lectures, conferences, etc.
- It’s less time-consuming and cheaper than compared to other types of communication, especially if it’s within the system.
- It provides immediate feedback which enhances the influence of the conversation.
- It provides the value of clarification, which decreases the chance of misunderstanding or doubts.
- It’s more efficient to address many people at a time in the same place.
- It’s super flexible as the message can adjust at any moment before delivering according to the situation.
- It can’t become legal evidence because it’s unable to document the record of every case.
- There’s a distance limitation in this communication because it’s effective only in a specific area.
- It’s also time-bounded as one has to deliver a message only in a specific amount of time no lengthy message can be involved.
- In this method, there’s less precision because spoken words are less precise.
- Written Communication: In this format, we transmit everything in written form. It includes letters, circulars, memos, orders, reports, forms, manuals, e-mails, pictures, etc.
- It provides a permanent documented record of the message for future references.
- It’s more accurate and precise, leading to fewer errors and acceptable as legal documents.
- It has a wider range of transmission and can be used repeatedly.
- We can compose it in advance before sending the message and provides more time to focus on lengthy messages.
- It’s more convenient for the lengthy message.
- It’s a time-consuming process. The preparation and transmission of the message take time.
- Immediate feedback is not possible in this process as it takes time to reach and receive.
- It does not provide an option for correction or alteration after delivering the message.
- Visual Communication: Any message that is received by one’s eyes with no voice or sound is known as visual communication. It may be as pictures, symbols, signs, posters, graphs, infographics, process diagrams, charts, facial expressions, gestures, etc. it’s so effective because it’s sure and instantaneous.
- Audiovisual Communication: It’s a combination of sight and sound-based communication. It’s a powerful medium of communication. The explanation of written or visual communication by the means of sound or voice provides an in-depth knowledge of the content. Which leads to lower confusion and misunderstanding.
- Computer-based Communication: In today’s high-tech world, computer-based communication has proven to be the most effective and long-lasting means of transmission. It provides simultaneous paths to the different transmission of data at a high speed and its most convenient method. It includes emails, fax, voice mails, and almost every method using the internet.
Non-Verbal Communication: It comprises transferring information and messages without saying or writing any word.
- Kinesics: It’s the study of body language, including facial expressions, gestures, and postures. One can communicate through physical movements like nodding head, blinking eyes, shrugging shoulders, waving hands, showing emotions in the face, standing or sitting postures. Etc.
- Oculesics: The motion of eyes during a conversation is called oculesics. Eyes can convey deep messages. It includes eye contact, eyelid movement, raising or shrinking eyebrows, etc.
- Haptics: Communicating through physical touch is known as haptics. Touch can convey many intentions, positive and negative feelings, comfort, reassurance, etc.
- Proxemics: One of the most important factors in communication is proxemics, it includes the amount of space one needs in the surroundings and the effect of the population in the communication. This sets the range of communication between formal and informal behaviour.
- Chronemics: It includes the effect of time on communication. The punctuality and time used are the two key factors that affect the performance and value of any message in communication.
- Sign Language: It includes audio and visual signals required for communication. Audio signals are used to attract a large number of the receiver at a time, while visual signals are used to communicate to overcome the language difference.
Communication is the best way to know and to expose. But words need a format and a flow to be presented. So if you’re putting yourself back from expressing yourself, follow the described points above, work a little on your pitfalls, and change the world with your words and thoughts.