Its your last day in office and you are thinking of inviting your friends and colleagues to leaving drinks in a near by pub. However you are not sure how to format the leaving drink invite email. There are lot many emotions in your mind. You want to write so much, want to thank lot of people who have helped you and stood by you through your journey in the organization. You have done all the hard work throughout your career and while you are leaving, you want to leave a good impression through your last email. After this day, you will no longer be their colleague but you want to make sure that they be your friends for life.
In this hub, I will discuss how you can prepare and format your leaving drinks invite email. I hope by the end of this hub, you will be sure of what to write in your invite email.
1. Specify clearly the occasion and reason
You may be sending the invite to your close friends and colleagues or to everyone in your department. Then its quite possible that few of them do not know why you are inviting for the drinks. Hence its advisable that in first two lines of the email you clearly specify the occasion. It might be that you are getting retired, leaving the current project, moving to another department, going on maternity leave or have resigned from the organization. Whatever be the reason, it should be clearly specified in the first 2-3 lines.
For example, it could be like:
On coming Monday 21st, I will no longer be your good old colleague. I will then become a person who used to work with you as a friend /colleague / or some random bloke on the floor. From Monday onwards, I will set out to fulfill my long cherished dream of setting up a a musical band with my childhood friends and start my new career.
2. Specify the invite details
You many have planned the leaving drinks, or lunch or dinner based on the convenience of yourself and your guests. Whatever be your idea, make sure you have planned it properly. Foe example, if you have planned for lunch, then make sure you choose a restaurant which has a suitable menu for everyone. Your invite details should be 2-3 lines with details of the restaurant or pub. You may also add why you have chosen the venue.
To celebrate my transition to my new career, I would like to invite you for couple of drink and dinner at 'The Royal Chef' which is 10 minutes walk from London Bridge. You will also be entertained by myself and and my fellow band members with some of our songs. You can stop at anytime if you get bored :).
3. Give Directions and Map of Restaurant
Not everyone may know the directions to the restaurant or not familiar with the area. You should give complete address, website address, telephone number and a map of the restaurant. If the restaurant is not easily accessible, then you should add few more lines about how to locate the pub. You should also clearly specify your phone number and phone numbers of people who are also coming the the drinks and who have been to that restaurant or pub.
4. Write a Thank you note at the end
You should conclude your email with a note of thanks to your colleagues and friends for their help and support through out your stay in the company/project/department. Also let them know how they can contact you after your last day as you may not be reachable on your official mail and work phone number. Give them your personal email id, phone number, facebook and twitter account id to make sure they can keep in touch.
I would like to thank all of you who had help me in the past and alsoways supported me for these memorable six years in this organization. Most of you were more like a friends than colleagues made by stay a cherished memories.
For all those who want to stay in touch can mail me at firstname.lastname@example.org and ind me on following twitter and facebook id.
By this time you may know what to write in your leaving drinks invite. Apart from above points, please try to make the invite bit humorous and if possible try to add a picture of your past celebration with your colleagues.
If you have any comments and suggestion, please use the comment box below for everyone's benefit.
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Debarati Mukherjee on April 03, 2017:
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