Abena is a writer and entrepreneur. In 2016, she took the plunge and moved from the UK to Ghana, West Africa.
How to make your business run more efficiently
Have you ever found yourself with a massive to-do list and only so many hours in the day?
It's hard to know where to start, and we often find ourselves working on one task for too long before switching over to another that is equally important. This causes us not just frustration but also less productivity.
The key can be as simple as prioritizing tasks by importance and urgency, then tackling them accordingly until they're all done.
For example: if your goal is to work on three tasks today, place them in order of 1) Urgent, 2) Important 3) Not urgent/important. This way, when it comes time for you to start working on tasks, you will have already thought through what needs your attention.
Yes, running a business is hard work. It takes a lot of time, effort, and energy to keep it running smoothly. And if you want to make sure that your business runs as efficiently as possible, there are even more steps to follow than simply prioritizing tasks.
Here are five more ways to make your business run better and more efficiently.
#1- Have a clear vision
A good plan helps you stay focused and achieve goals faster. But without a solid foundation, any plans may fall apart quickly. A well-thought-out strategy should include who your target audience is, how you'll reach them, what products or services you offer, etc.
You need to think about these details because they help you create a roadmap for success.
#2- Set goals regularly
Setting goals isn't always easy. You may feel overwhelmed at first, especially if you haven't set goals in years. However, setting goals every month or quarter makes it easier to track progress towards achieving those goals. And having regular checkups means you won't lose sight of your overall objectives.
To ensure that you meet your monthly or quarterly goals, use a calendar app such as Google Calendar or Outlook. Then write down each objective along with its deadline.
#3- Keep track of progress
Once you've written down your goals, it's time to figure out exactly how you'll measure their completion. For instance, do you want to see sales numbers increase? Or maybe you'd prefer to focus on customer satisfaction instead. Either way, tracking your progress is essential.
Use tools like Trello or Asana to manage projects and assign deadlines. These apps allow you to easily add new items, view completed ones, and share updates with team members.
#4- Be honest about how things are going
Don't beat yourself up if you miss a milestone. Instead, take stock of why you missed it and adjust your approach next time around. Maybe you didn't finish something due to unforeseen circumstances. In which case, try to complete it sooner rather than later.
Or perhaps you were distracted by other priorities. That's okay! Just acknowledge that fact and move forward. Don't let setbacks discourage you - after all, everything counts, no matter how big or small.
#5- Make changes based on feedback
Asking customers and clients for feedback is crucial to improving your product or service. They provide valuable insights that can enhance your offerings. Plus, it gives you insight into areas that could benefit from improvement.
When gathering feedback, ask questions like "What would you change?" and "Why?". The answers to both questions can lead to improvements that ultimately result in higher levels of client satisfaction.
These tips aren't meant to replace sound planning and strategic thinking. Instead, they're designed to complement them so that you can maximize efficiency while still maintaining high standards. Also, you may find that you can't do everything on your own. You can hire a professional virtual assistant to handle specific tasks. They free you up to work on more significant issues. Sometimes, extra help is all you need to run a successful business.
So go ahead and start making your business run smoother today. After all, nothing will stop you once you decide to put forth the necessary effort.
This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.
JP Carlos from Quezon CIty, Phlippines on September 11, 2021:
Based on my experience it's easier to manage assets than managing people. Thus, it's really important to hire the right people for the right jobs.
Anish Patel from San Francisco + Mumbai on September 11, 2021:
Great tips. Very clearly written.
John Hansen from Gondwana Land on September 10, 2021:
Good, straight forward tips that everyone running a business should follow.