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5 Steps for Setting up Your First Office

Anika is a lifelong blogger that has always enjoyed gaming and helping others accomplish their dreams.

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If you’ve started your own business, whether at home or at a space away from your home, you will have to assemble a functioning work environment that maximizes your productivity and allows you to accomplish many tasks needed throughout the day. A strategic workspace can help to make your daily tasks easier. Here are the steps needed to set up a good workspace for your needs.

Create a Design

Stand back and look at the work area to determine the best positions for equipment, as well as how you will move through the space. It can be helpful to make a simple drawing of the space, noting doors, light sources and other details.

Think about what areas your office needs. How many private offices are required? Most office spaces have a designated break room, lobby, and conference spaces. Consider the number of staff you intend to employ and if you need a space where everyone can fit for company-wide meetings. All these areas will require specific furniture and fixtures; desks, couches, A/V and communications equiptment, and more.

Evaluate the Lighting in Your Space

The lighting in your office will be critical to doing your daily work. If you are fortunate to have natural light, make the most of it by choosing window coverings that can be adjusted for different periods of the day. Your morning crew might really need that sunlight, while people working in the afternoon might see a glare on their screen, so making sure the coverings are easily repositioned is key.

An overhead light may be helpful for some tasks. It is generally best to have all working areas evenly and brightly lit. If you need to direct light to certain areas for reading or other actions, choose a desktop lamp. This might be a good idea for break rooms and private offices.

Choose Furnishings That Fit the Room and Your Needs

Be conscious of the scale of the desk in relationship to the room. Standing desks have become popular, and a number of models are available. Convertible desks might be popular with your staff, as it can be hard to stand for a full 8 hours but nice to have the option.

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Comfortable work chairs are another important feature that can affect your ability to be productive. Not to mention, uncomfortable chairs can actually impact the physical health of your employees. Take your time with a decision and try a few different models.

You will need a number of surfaces to hold computer peripherals. Shelving for books, reports, and other information may be a part of your daily tasks. These should be simple, with good construction and the ability to be re-configured to fit your changing needs.

Install Your Important Electronic Devices

Your computer, printer, router, and other peripherals should be of good quality with the capability you need to conduct your daily operations. Security for your equipment is another important feature you should consider because your records and communications will be critical for supporting your everyday tasks.

Audio-visual equiptment is also important in meeting spaces. The ability to easily connect to your display device for presentations is crucial. Keep it simple so that IT doesn’t need to be called in every time someone needs to use a conference room.

Set Up Your Communications Equipment

Your communications system is your lifeline, not only for current business, but also for developing opportunities in the future. Make sure your system has the features your company needs to maintain a reliable lifeline to clients, vendors, and other important contacts. Reach out to a local company who can offer business phone installation services to help with some of the more complicated set up.

Be sure you get a walkthrough on how to use your new phone systems so employees can be properly trained. This equiptment is what connects you with your clients, so it is crucial you get it set up in the way that best suits your business.

With a bit of thought and planning, you can put together a comfortable and functional work environment that fosters your highest level of productivity. Don’t forget to add in a few personal items, such as a family photo, vacation picture or a few of your awards or certificates to provide a more intimate touch to your work space and offer topics of conversation for those who visit you.

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