As a professional scrapbook artist, paper crafter, and author, I have taught people how to turn family memories into legacies for 20 years.
The Joy Of Receiving A Card
There is nothing better than going to the mailbox and finding a card written to you by hand instead of just the bills and junk mail. It is still magical and joyful to get a card in
the mail that someone tool the time to send to you. And if it is a hand made card, then that is a real treasure.
Making the card is only half of the task. Making sure that the card gets there on time is the other half of the equation. Because cards can be unusual sizes and weights, it is important to put the right postage on the envelope. It sure is disappointing to get a card back because it did not have sufficient postage.
Here are some tips, ideas and tricks to make sure that your homemade cards arrive on time !
Postal Scale-Make less trips to the post office
Current Postal Guidelines
What Is Considered A Rigid Greeting Card?
Greeting cards can be classified as “rigid” if it cannot bend and is less than:
- 11-1/2" x 6-1/8" x 1/4" thick
- 3.5 ounces
If they meet these conditions, they will be charged the standard postage rate, plus a non-machinable surcharge.
If they exceed these dimensions, they will be priced as a "large envelope/flat". rate
Is It A Letter Or Not?
The US Postal Service has specific guidelines for what a letter is. Knowing what that criteria is can be important when you are mailing a greeting card. Knowing that there is a $0.21 (as of 2017) surcharge for anything that does not meet their guidelines is important when you purchase or make a greeting card. There is nothing worse than to send a special greeting card and have it returned for insufficient postage. Especially if that card included a gift card,
If you stay in the guideline show above, height minimum 3½ and max at 6-1/8, length 5″ minimum and max 11½ keep it at 1 oz or less and not thicker then ¼” then you should be safe for one first class stamp
Here are the guidelines from the US Postal Service on what is considered a letter:
- The aspect ratio (length divided by height) must be at least 1.3 but not more than 2.5.
- The letter must not be polybagged, polywrapped, or enclosed in any plastic material.
- The letter must not have clasps, strings, buttons, or similar closure devices.
- The letter must not contain items such as pens or loose keys that cause the thickness to be uneven.
- The letter must bend easily.
- For pieces more than 4-1/4" high or 6" long, the piece must be at least 0.009" thick.
- The delivery address must be parallel to the long side of the mailpiece.
- For booklet-type pieces, the bound edge must not be at the top, and must be along the longer dimension.
- If the letter is a self-mailer (such as a bifold or trifold flier), the mailer should be securely closed at all openings (sides and front) with wafer seals or cellophane tape.
One Stamp Or More?
It is often difficult to think if a card needs just one stamp or does it need more?
If the card height has a minimum 3½ and max at 6-1/8, length 5″ minimum and max 11½ keep it at 1 oz or less and not thicker then ¼” then you should be safe for one first class stamp. If it is thicker then 1/4″, I use the 2 oz stamp, they are .21 cent more than the first-class stamps.
I have found that with 6" by 6" card, I am good to go with 2 stamps.
What Is A Letter
|Dimension||Minimum Size||Maximum Size|
3 1/2 inches
6 1/8 inches
11 1/2 inches
What is A Non Machinable Card And Postage?
A nonmachinable mail piece is a mail piece that must be sorted outside of the standard, automated mail process. ... The nonmachinable surcharge is added to First-Class Mail® with any of the following criteria: For pieces more than 4-1/4 inches high or 6 inches long, the thickness is less than 0.009 inch.
If you send a card in a clear envelope that would be an example of a nonmachinable card. If you use a clear envelope, make sure to place the stamp and return sticker on the outside of the card.
You can also slide a piece of copy paper with the address and return address. Seal and place the non-machinable stamp on the outside
US Postal Service Guidelines For Non Machinable Mail
- For pieces more than 4-1/4 inches high or 6 inches long, the thickness is less than 0.009 inch
- The length divided by height is less than 1.3 or more than 2.5 (length is the dimension parallel to the address)
- It is poly-bagged, poly-wrapped, enclosed in any plastic material, or has an exterior surface made of a material that is not paper
- It has clasps, strings, buttons, or similar closure devices
- It is too rigid or contains items such as pens, keys or coins that cause the thickness of the mail piece to be uneven
- It has a delivery address parallel to the shorter dimension of the Mail piece
Use the postal calculator to determine the price f your card
How To Decorate Your Envelopes
Other Size Greeting Cards
So, if your greeting card does not meet the size or weight criteria for a letter, you could be charged a surcharge because the card could not go through their letter sorting machine
These are referred by the Post Office as a large envelope. (anything that exceeds their letter requirements)
Here is where I personally ran into problems. I mailed a thin square 4 x 4 inch thank you card. Since it was thin, I just put a single Forever Stamp on it and sent it on its way. What I did not understand is that anything that does not fit into the letter requirements needs what is called a 21 cent(as of 2917) non machinable surcharge. So 2 weeks later, it was returned with an stamped not enough postage mark.
How To Mail Larger Greeting Cards
- How to Mail Bulky Handmade Cards | Stamping Madly
Cardmakers can get anxious about mailing bulky handmade cards, but here is a two-part video to show you everything you need to know to mail cards safely and easily!
Stamp The Envelope To Make It Pretty
Musical Greeting Cards
The very popular musical greeting card have their own requirements. Who knew?
Because many of these cards go above the 1 ounce requirement for a letter, and the card appears square, is is subject to the $0.17 additional surcharge over and above the amount of postage that would be required for its weight.
Some because of their size are actually classified as large envelopes (flats). That means that it could be classified as a package and subject to first class package rates.
Just something to consider if you are thinking about sending one
Mailing Cards To Military Addresses
If you are mailing a greeting card to a military address the same rates and rules apply as if you were mailing it in the US.
APO stands for Army/Air Force Post Office for bases overseas.
FPO stands for Fleet Post Office and is for the Navy/USMC bases and ships abroad.
DPO stands for Diplomatic Post Office. This would be used if you have someone in the State Department or a Marine stationed at an embassy.
First class Mail -Transit time for your cards is about 2-3 weeks. So allow that amount of time and maybe a little more at holiday time.
Priority Mail- 2-3 weeks in transit time
Express Mail-Up to 1 week. May not be available to all destinations
Parcel Post-Up to 6 weeks
Tips For Mailing Gift Cards
Lots of folks have gone to using gift cards instead of gifts because of the price of postage. Gift cards are really a nice alternative when you are not sure what the person wants or needs. You can get an actual gift card or send an egift card.
You can get special gift card envelopes from the US Postal Service for a flat rate or choose your own to make the recipient feel extra special. Plus, you can choose to track your delivery to give you more peace of mind. Sending gift cards in the mail is easy and far safer than sending cash, especially if you choose an option that must be activated by the recipient before they can spend their credit.
There are a few things to consider when sending them out, especially if you include them in a card or gift card holder.
- Add a piece of cardboard so that the gift card will remain stable
- Consider using a padded envelopes to mail your gift card.
- Add an extra copy of the return address or the address where the card is going, with the gift card so that if the envelope gets damaged, hopefully the card will be returned or sent where you intended.
- The post office does have flat rate gift envelopes specifically for gift cards which you can get for free.
Depending on the value of the card, you might also want to think about insuring your package or choosing a tracking option so you can see where it’s got to. Of course, choosing a Priority Mail Flat Rate envelope means it automatically comes with tracking included.
- If you can’t get a Priority Mail Flat Rate envelope, use a padded one, or a cardboard envelope to make sure your gift cards well protected.
More Gift Card Mailing Ideas
- If you’re giving or getting a gift card, some safety tips to follow - The Washington Post
Gift cards are more popular than ever for people who already have just about everything, but if you buy or use them, here’s how to avoid being scammed or ripped off.
- Clever Ways to Disguise Cash and Gift Cards - Almost The Real Thing
Don't just hand over another boring gift card and money envelope. Here are a few clever ways to disguise cash gift cards.
Preparing Holiday Gift Cards
Holidays seem to come faster every year. And with all the other preparations going on, you may feel totally overwhelmed. Here are some tips to get the holiday cards out with a lot less fuss and bother.
Update Your Address List
This is a great project to get done in the early fall. People change their addresses, and you want to make sure that your well wishes would get to the right address. So, take some time between September and October to update your address list.
Order Your Postage Online
Get the stamps that you need without getting in line at the post office. It is easy to order your stamps online and have them mailed directly to your home. You will avoid the stress of the long holiday lines.
Use Address Labels
Get yourself some address labels or a stamped address label. It takes too much time to write out dozens of address labels.
Get Some Family Help
You can have your older children, or your spouse stick the labels and stamps on the envelope.
Final Holiday Mailing Days
For post office delivery for the December holidays, especially Christmas, here are the last days that you can get your cards and gifts out for them to arrive at Christmas:
December 15-Parcel Post
December 20th-First Class Mail
December 21st-Priority Mail
December 22- Express Mail
Naturally, the longer you wait, the more expensive it will be !
Getting Birthday Cards Out On Time
I really make it a priority to try to get birthday cards out on time. I make a lot of birthday cards on hand. since these are generally the most used cards. But, sometimes I forget to check the calendar and the card and what may be in it arrive later than I would like.
So here is a simple remedy to that, I have decided to use.
At the beginning of the month, I select the birthday (or anniversary) cards that need to go out) I stick the return label on them and calculate the postage I will need depending on the type and size of the card. I then take a pencil and in the right hand corner, I write the day that they need to go out (depending on where in the country they are going) as well as the postage that I will need. Remember to use the date that they need to go out rather than the birth date so they arrive on time. I keep that months cards in a basket where I can see it.
For birthdays in the first week of the next month, I keep those in the current month so they get out on time.
Then I check the basket every week, to make sure to get any cards that need to go out. Seems to work better for me.
Of course remember to add postage !
More Ideas For Getting Birthday Cards Out On Time
- Tips for Mailing Birthday Cards On Time
Tips for Mailing Birthday Cards On Time! While extending their celebration is fun, it's nice to get a card on your actual birthday.
The 2022 Postal Rates
The postage rate for 2022 will change
First Class Mail Letter (1oz) remain at $0.60
Each additional ounce will be $0.24 cents per ounce
Large envelopes remain at $1.16
Each additional ounce will be at $0.24 per ounce
More Information on 2022 Postal Rates
- Stamps.com - 2021 Postage Rate Increase, New US Postal Rate Increase
Info on 2021 USPS postage rate increase, new USPS postage stamp prices
This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.
© 2020 Linda F Correa